PHIPPSBURG CONGREGATIONAL CHURCH (UCC)

247^th Annual Meeting - February 5, 2012

 

 

Call to order

The 247^th Annual Meeting was held on February 5, 2012 following regular Sunday worship.

Moderator John Morse called the meeting to order at 11:45 AM.

Pastor Mark Wilson led us in prayer.

There were 44 Covenant Members and 3 guests in attendance.

Kitty Paiste moved and George Langbehn seconded to dispense with the reading of the call, as it was read before worship.

 

Minutes of previous meetings

Jean Flink moved and Steve Masters seconded to accept the minutes of all meetings held in 2011 as corrected:

Minutes of Annual Meeting 2011 – under Christian Ed. last sentence to read “the Church and Ministry Committee of the MidCoast Association”; the meeting was adjourned at 11:53 AM (not PM);

Cong. Meeting October 23, 2011, p. 2 – “Carol Langbehn asked if there is a survey”; Larry Garside asked…..salaries; it does”.  The motion passed.

 

Pastor’s Report

Alan Walton moved and Jeff Parker seconded to accept the Pastor’s Report as written.  The motion passed.

Mark noted the following:

·         Folks were invited to take home any leftover food from today’s lunch;

·         There was a card to be signed to be sent to Libby Johnson’s family on her passing;

·         Mark recognized by name all those committee members whose terms of service are over.

 

Clerk’s report (summary of Church Council Meetings)

Dill Paiste moved and Alan Walton seconded to accept the clerk’s summary as written.  The motion passed.

 

Treasurer’s report

John Morse pointed out that there is a report of income from Linda Totman and of expenses from Betsey Morse.  Steve Masters asked why the figures of income were different on the two reports.  It was said that Linda’s report includes all income, while Betsey’s concerns only operating income.  Mary Ellen Cummings also noted that expenditures from the 2011 surplus of $3458.01 were not listed.  Jean Flink explained that committees were asked to submit requests and some were granted, with the monies spent in 2012 as follows:

• Music Committee – 50% of the cost of a keyboard                                           $1000

• Ways and Means – tent with sides (in addition to $250 already approved)  $  150

• Small Church Mission Fund – to complete payback of 2001 loan                   $  742

• Caring Ministries – for flowers and cards as needed                                         $    35

• Christian Ed. - $45 for bulletins/$35 for a supply organizer                             $    80

• Concert Committee – posters and ink                                                                  $    35

• The remaining amount of $1416.01 will be saved for the future.

 

John also noted that the books will be reviewed after the tax season ends.  Jeff Parker moved and Beth Hood seconded to accept the Treasurers’ Reports as presented.  The motion passed.

 

Committee Reports

 

Music – Bill Gilman spoke about the handbell choir and said that new members are always welcome; you don’t have to be able to read music, as it is marked.  He also said that Bib Thompson has retired from the handbell choir at the age of 91!

 

Alan Walton moved and Sherry Masters seconded to accept all committee reports.  The motion passed.

 

Nominating Committee – Joannie Krohn, Chair, thanked the committee for their work, as well as all who have served in the past and agreed to serve in the coming years.  All positions have been filled except for Flower Committee.  Nominations from the floor were requested.  Sylvia Leuteman and Betsey Glazier volunteered to serve.  Dill Paiste moved and George Langbehn seconded to accept the Nominating Committee report with additions to the Flower Committee.  The motion passed.

Joannie Krohn reminded committees and chairs that those elected today would be serving a three year term to end in 2015 and that all committees are responsible for electing a chair who, according to Bylaws, will attend the Church Council meetings beginning February 28, 2012.

 

Other Reports

 

Lobster on the Lawn – Correct Heather’s last name to be spelled Hietala.

Stewardship Committee – correct the spelling of basset (not bassett) hound.

 

Jean Flink moved and Kitty Paiste seconded to accept Other Committee reports as corrected.  The motion passed.

 

Old business – There was none.

 

New business – The Ad hoc Bylaws Committee recommended amendments as approved by the Church Council and printed in the Annual Report.  There was no discussion.  Wayne Beach moved and Jean Flink seconded to accept the amendments as presented.  The motion passed.

 

John Morse asked for a motion to accept the amendments to the above approved amendments as printed in the Annual Report.  There was no discussion.  Jean Flink moved and Beth Hood seconded to accept these changes.  The motion passed.

 

The Ad hoc Bylaws Committee members were introduced and thanked for their work – Jean Flink, Mark Wilson, Joannie Krohn, Wayne Beach and Bev Tuttle.  George Langbehn moved and Jean Flink seconded to disband this committee.  The motion passed.

Mark noted that part of the Bylaws now includes The 1802 Fund, and that gifts to this fund will be welcomed.  More information will be given when the fund is set up and the trustees of this fund have been selected.

 

Steve Masters moved and Dill Paiste seconded to reauthorize the Ad hoc ONA Committee.  The motion passed.

 

John expressed his thanks to the employees of the Church and appreciation for their work.

 

There being no further business, the meeting was adjourned at 12:27 PM, following a motion by Ellen Parker and a second by Bill Gilman.

 

Respectfully submitted,

 

Joannie Krohn, Clerk